{"id":985,"date":"2022-07-15T16:53:42","date_gmt":"2022-07-15T16:53:42","guid":{"rendered":"https:\/\/newlifefb.org\/knowledge\/?post_type=docs&p=985"},"modified":"2023-04-20T16:18:55","modified_gmt":"2023-04-20T16:18:55","password":"","slug":"planning-volunteer-tasks","status":"publish","type":"docs","link":"https:\/\/newlifefb.org\/knowledge\/docs\/planning-volunteer-tasks\/","title":{"rendered":"Planning Volunteer Tasks"},"content":{"rendered":"\n
    \n
  1. Know<\/strong>what’s happening this week and in the near future<\/strong>\n
      \n
    • Pickup schedule <\/li>\n\n\n\n
    • Drop-off appointment schedule (regardless of if they’re filled since people can sign up until the night before)<\/li>\n\n\n\n
    • Client appointments\n
        \n
      • How many and when?<\/li>\n\n\n\n
      • Are we serving more per week soon? If so, we need to make sure there are enough household goods sorted, furniture inventoried, and uploaders to upload. <\/li>\n<\/ul>\n<\/li>\n\n\n\n
      • Volunteers\n
          \n
        • Do all shifts have a sufficient number of volunteers? If not, other shifts may need to compensate.<\/li>\n\n\n\n
        • Are there any upcoming groups?\n
            \n
          • When are they coming? <\/li>\n\n\n\n
          • How many are coming? If it’s a large group, make sure enough tasks are saved for them or use the opportunity to schedule a bigger project (e.g. dumpster).<\/li>\n\n\n\n
          • What is the makeup of the group? (age, supervision, comfort level, experience, skills)<\/li>\n\n\n\n
          • Are they paying for a certain activity? (e.g. furniture build)<\/li>\n\n\n\n
          • What are our past experiences with the group? Do they work quickly? Do they require additional guidance? <\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n\n\n\n
          • Determine if there are any pressing needs.<\/strong>\n
              \n
            • Are any unprocessed items overflowing, making it unsafe or cluttered? (e.g. bed frames, rugs, linens)<\/li>\n\n\n\n
            • Are we low on anything we have that just is not processed yet or needs to be pulled from overflow?<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n
              \n\n\n\n

              Possible Tasks<\/h2>\n\n\n\n

              Weekly<\/h3>\n\n\n\n
                \n
              • Process furniture<\/li>\n\n\n\n
              • Sort households goods\n
                  \n
                • Raw sort – go through incoming donations and put away on shelves (i.e. don’t make into sets\/kids and inventory)<\/li>\n\n\n\n
                • Appliances\/electronics – test, clean, inventory<\/li>\n\n\n\n
                • Linens – inspect, measure, put away or make into sets, inventory<\/li>\n\n\n\n
                • Starter kits, silverware sets, dish sets, glass sets – assemble, inventory<\/li>\n<\/ul>\n<\/li>\n\n\n\n
                • Pull orders<\/li>\n\n\n\n
                • Paint & repair<\/li>\n<\/ul>\n\n\n\n

                  Regularly, but not necessarily weekly<\/h3>\n\n\n\n
                    \n
                  • Process bed frames<\/li>\n\n\n\n
                  • Process rugs<\/li>\n<\/ul>\n\n\n\n

                    Cleaning\/Organization<\/h3>\n\n\n\n
                      \n
                    • Showroom inspection – check furniture in the showroom for loose knobs, drawers that need to be emptied, etc.<\/li>\n\n\n\n
                    • Break down and put away boxes<\/li>\n\n\n\n
                    • Condense packing material under sorting tables<\/li>\n\n\n\n
                    • Take “small bulk” (items that are too big for trash cans but too small for the trash pile) to dumpster <\/li>\n\n\n\n
                    • Take small items from trash pile to dumpster<\/li>\n\n\n\n
                    • Condense trash pile, but leave small smashable items accessible for Smash N Splash<\/li>\n\n\n\n
                    • Reorganize mattresses\/box springs<\/li>\n<\/ul>\n\n\n\n

                      Plan Template<\/h2>\n\n\n\n

                      Overview<\/h3>\n\n\n\n
                        \n
                      • Add any additional shifts and groups <\/li>\n\n\n\n
                      • Blank indicates usual shift<\/li>\n\n\n\n
                      • Orders\n
                          \n
                        • Number of orders<\/li>\n\n\n\n
                        • If any should NOT be pulled <\/li>\n\n\n\n
                        • If any won’t be ready at the start of the shift but need to be pulled anyway <\/li>\n<\/ul>\n<\/li>\n\n\n\n
                        • Inventory\n
                            \n
                          • Includes any other moving tasks (e.g. clean out trash furniture from repair area)<\/li>\n\n\n\n
                          • Specify priorities, if any <\/li>\n<\/ul>\n<\/li>\n\n\n\n
                          • Sorting\n
                              \n
                            • Specify priorities<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n

                              Structure<\/h3>\n\n\n\n
                              Day<\/th>Group\/Category<\/th>Task<\/th><\/tr><\/thead>
                              Monday<\/td>Sorting (AM)<\/td>priorities<\/em><\/td><\/tr>
                              Tuesday<\/td>Sorting (AM)<\/td>priorities<\/em><\/td><\/tr>
                              <\/td>Orders\/Inv. (PM)<\/td>number of orders, priorities<\/em><\/td><\/tr>
                              Wednesday<\/td>Sorting (AM)<\/td>priorities<\/em><\/td><\/tr>
                              <\/td>Orders\/Inv. (AM)<\/td>number of orders, priorities<\/em><\/td><\/tr>
                              Thursday<\/td>Orders (PM)<\/td>number of orders<\/em><\/td><\/tr>
                              Saturday<\/td>Projects (add to DO Report<\/a>)<\/td>indicate if the task if required or something to do if there’s time<\/em><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n
                              \n\n\n\n

                              Sample Plan<\/h3>\n\n\n\n
                              Day<\/th>Group\/Category<\/th>Task<\/th><\/tr><\/thead>
                              Monday<\/td>Sorting (AM)<\/td>1) dish sets
                              2) glass sets
                              3) raw sort – a lot came in over the weekend<\/td><\/tr>
                              Tuesday<\/td>Sorting (AM)<\/td>1) same as Monday<\/td><\/tr>
                              <\/td>Orders\/Inv. (PM)<\/td>1) 4 orders
                              If there’s time:
                              2) process, tag, & fill showroom – prioritize dressers
                              3) pull small tables from overflow<\/td><\/tr>
                              Wednesday <\/td>Sorting (AM)<\/td>No specific priorities today<\/td><\/tr>
                              <\/td>Orders\/Inv. (AM)<\/td>1) 4 orders
                              2) process, tag, & fill showroom<\/td><\/tr>
                              Thursday<\/td>Orders (PM)<\/td>4 orders, including U-Haul<\/td><\/tr>
                              Saturday<\/td>Projects (add to DO Report<\/a>)<\/td>Needs to get done:
                              1) pull 5 dining tables from basement
                              If there’s time:
                              2) take out cardboard recycling<\/td><\/tr><\/tbody><\/table><\/figure>\n","protected":false},"excerpt":{"rendered":"

                              Possible Tasks Weekly Regularly, but not necessarily weekly Cleaning\/Organization Plan Template Overview Structure Day Group\/Category Task Monday Sorting (AM) priorities Tuesday Sorting (AM) priorities Orders\/Inv. (PM) number of orders, priorities Wednesday Sorting (AM) priorities Orders\/Inv. (AM) number of orders, priorities Thursday Orders (PM) number of orders Saturday Projects (add to DO Report) indicate if the […]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"_eb_attr":"","footnotes":""},"doc_category":[2,32],"doc_tag":[],"class_list":["post-985","docs","type-docs","status-publish","hentry","doc_category-operations","doc_category-volunteer-management"],"year_month":"2026-05","word_count":531,"total_views":"864","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Amanda Wolfe","author_nicename":"amandanewlifefb-org","author_url":"https:\/\/newlifefb.org\/knowledge\/author\/amandanewlifefb-org\/"},"doc_category_info":[{"term_name":"Operations","term_url":"https:\/\/newlifefb.org\/knowledge\/docs-category\/operations\/"},{"term_name":"Volunteer Management","term_url":"https:\/\/newlifefb.org\/knowledge\/docs-category\/volunteer-management\/"}],"doc_tag_info":[],"knowledge_base_info":[],"knowledge_base_slug":[],"_links":{"self":[{"href":"https:\/\/newlifefb.org\/knowledge\/wp-json\/wp\/v2\/docs\/985","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/newlifefb.org\/knowledge\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/newlifefb.org\/knowledge\/wp-json\/wp\/v2\/types\/docs"}],"author":[{"embeddable":true,"href":"https:\/\/newlifefb.org\/knowledge\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/newlifefb.org\/knowledge\/wp-json\/wp\/v2\/comments?post=985"}],"version-history":[{"count":10,"href":"https:\/\/newlifefb.org\/knowledge\/wp-json\/wp\/v2\/docs\/985\/revisions"}],"predecessor-version":[{"id":1355,"href":"https:\/\/newlifefb.org\/knowledge\/wp-json\/wp\/v2\/docs\/985\/revisions\/1355"}],"wp:attachment":[{"href":"https:\/\/newlifefb.org\/knowledge\/wp-json\/wp\/v2\/media?parent=985"}],"wp:term":[{"taxonomy":"doc_category","embeddable":true,"href":"https:\/\/newlifefb.org\/knowledge\/wp-json\/wp\/v2\/doc_category?post=985"},{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/newlifefb.org\/knowledge\/wp-json\/wp\/v2\/doc_tag?post=985"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}