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Board Manual

  • Mission, Vision, Values

Operations

  • Protected: Locks (Password Protected)
  • Opening & Closing
  • Inclement Weather Policy
  • Address & Location
  • Change Management
  • Preferred Flatpack Furniture
  • Protected: Furniture Outreach Toolkit
  • Planning Volunteer Tasks
  • Inventory Values Explained
  • Protected: Paint
  • Beds
    • Bed Policy
    • Cribs
    • Bed Intake & Outtake Procedures
  • Client Scheduling
    • Protected: Client Conference Line (Password Protected)
    • Appointment Reminder Email
    • Appointment Scheduled Email
    • Client Directions to New Life
    • Self-Moving (U-Haul) Email
    • Preparing for Your Virtual Appointment
    • Preparing for Your Delivery
    • Bed Policy
    • Recordatorio de la Cita (Appointment Reminder)
    • Confirmación de Cita (Client Confirmation)
    • Protected: Scheduling Deliveries
    • Confirmacao do cliente (Appointment Scheduled)
    • Nao esqueca do Apontamento (Appointment Reminder)
    • Agency Resources
      • Agency FAQs
  • Furniture Build
    • Table Leaf Coffee Tables
    • IKEA Dressers
    • Protected: Paint
  • Health & Safety
    • Bed Bug Procedures
    • Fire Safety
    • How to Safely Lift
    • Dollies
    • Tools
    • Elevator Procedures
    • Volunteer Age Restrictions
  • Recycling & Re-donation
    • Smash It 2 Protocol
    • Blessing Barn Protocol
    • St. Vincent de Paul Protocol
    • Lovell’s Flowers, Greenhouse, and Nursery Protocol
    • Welcome Home Protocol
    • Savers Protocol
    • Trash Procedures
    • Wrentham Country Store Protocol
    • Fiddleheads Fine Home Consignment
    • Misfits
    • Textile recycling
    • FY2023 Sorting Procedural Updates
    • Trash & Recycling
    • Protected: Scheduling a Dumpster
  • Repair
    • Paint allowed on-site
  • Technology
    • P-Touch Printer
  • Trucks
    • Truck Maintenance
    • Driver Prerequisites & Training
    • Truck Start & Exit Checklists
    • Mileage Log
    • Driver/Mover Onboarding
    • Metal Recycling Procedures
    • Protected: Retail Partner Pickup Procedures
    • Delivery
      • Protected: New Life-Funded Delivery Request (Password Protected)
      • Protected: Scheduling Deliveries
      • Delivery Procedures
    • Pickup
      • Bed Frames
      • Scheduling Pickups
      • Pickup Procedures
      • Donation Guidelines (What We Accept)

Organization

  • Protected: Info Line Cheat Sheet
  • About
    • Mission, Vision, Values
    • Tax Information
    • History
    • New Life Brand Book
  • Communications & Marketing
    • Social Media & Website Management
    • Preferred Terminology
    • Protected: Client Testimonials & Stories (Password Protected)
    • New Life Colors & Fonts
    • Logos
    • New Life Brand Book
  • Events
    • Dover Days
    • Westwood Day
    • Outreach Event Toolkit
  • Fundraising
    • Protected: Client Testimonials & Stories (Password Protected)
  • Outreach
    • Protected: Furniture Outreach Toolkit
    • Protected: Volunteer Outreach Toolkit
    • New Life Brand Book
    • Donation Guidelines (What We Accept)
    • Drop-off Town Tally
  • Town Halls
    • Town Halls

Volunteers

  • Inclement Weather Policy
  • Software Shortcuts
  • Volunteer FAQs
  • Welcome Letter
  • Volunteer Parking Pass
  • Client Hosting
    • How to Access the Software
    • Protected: New Life-Funded Delivery Request (Password Protected)
    • Questions, Comments, Concerns?
    • Virtual Client Host Guide
    • Client Appointment Troubleshooting
    • Client Host Onboarding
    • Accessing the Store Before an Appointment
    • Client Host Schedule & Scheduling Procedures
    • Bed Policy
    • In-Person Client Procedures
    • Helpful Resources
      • Bed Sizes
      • Appointment Reminder Email
      • Inches to Feet Conversion
      • How to Disable AutoFill/AutoComplete
      • How to Clear Past Autofill Info in Chrome
      • Appointment Scheduled Email
      • Client Directions to New Life
      • Dining Table & Chair/Stool Heights
      • Self-Moving (U-Haul) Email
      • Cribs
    • Info for Clients
      • Client Directions to New Life
      • Preparing for Your Virtual Appointment
      • Preparing for Your Delivery
      • Recordatorio de la Cita (Appointment Reminder)
      • Confirmación de Cita (Client Confirmation)
      • Confirmacao do cliente (Appointment Scheduled)
      • Nao esqueca do Apontamento (Appointment Reminder)
  • Drop-off
    • Bed Frames
    • Team Leader/Duty Officer Report Template
    • Saturday Drop-off Shift
    • Donation Guidelines (What We Accept)
  • Furniture Matters (Medfield HS Club)
    • New Life Colors & Fonts
    • Logos
  • Inventory
    • Bed Frames
    • How to Attach Stickers
    • Furniture Inventory
    • Trash Procedures
    • Dining Table & Chair/Stool Heights
    • Rugs
    • Inventory Counts
  • Sorting
    • Dish Sets
    • Starter Kits
    • Silverware Sets
    • FY2023 Sorting Procedural Updates
    • Packing 101
    • Glass Sets
  • Team Leaders & Duty Officers
    • Protected: Locks (Password Protected)
    • Opening & Closing
    • Inclement Weather Policy
    • Team Leader/Duty Officer Report Template
    • Team Leader & Duty Officer Guide
    • Elevator Procedures
    • Saturday Drop-off Shift
    • Donation Guidelines (What We Accept)
  • Uploading
    • How to Access the Software
    • Dining Table & Chair/Stool Heights
    • Rugs
    • Dish Sets
    • Starter Kits
    • Uploading Artwork
  • Volunteer Management
    • Volunteer Role Descriptions
    • Senior Service
    • Volunteer Age Restrictions
    • Volunteer Welcome Letter
    • Planning Volunteer Tasks
    • Schedules
      • Client Host Schedule & Scheduling Procedures
    • Volunteer Groups
      • Group Interest Form
      • Preferred Flatpack Furniture
    • Volunteer Training/Onboarding
      • Client Host Onboarding
  • Home
  • Volunteers
  • Inventory
  • Rugs

Rugs

Rugs are inspected, inventoried, and uploaded all at once.

Supplies #

  • Tarp/blanket
  • Vacuum
  • Stain remover or rug/upholstery cleaner
  • Stiff brush
  • Tape measure
  • Duct tape
  • Packing tape
  • Inventory iPad
  • Additional device for uploading
  • Inventory Cart for printing labels
  • Marker

Steps #

1. Prep by covering the floor with a tarp/blanket to keep the rug clean. #

Set up in an out of the way of others.

2. Roll out the rug and inspect for wear, rips, stains, or fading. #

If the rug has any areas of concern that can’t be cleaned with a spot cleaner (anything that needs to be steam cleaned is trash):

  1. Roll it back up
  2. Place a trash sticker on the outside of the roll
  3. Add to trash pile or dispose of in the dumpster behind the loading dock if it’s small

3. Vacuum and, if necessary, spot clean. #

4. The Team Leader prints a rug sticker. #

4. Measure the dimensions in inches. #

5. Upload the rug using the newly printed code. #

  1. Give it a name and include the estimated dimensions in feet. Don’t be afraid to have fun with the names as long as they’re appropriate. e.g. Blue Ocean (8×10)
  2. Add the dimensions in inches in the dimensions field.
  3. Take a photo, which doesn’t need to show the entire rug but rather a clear picture of the pattern and colors. Double check that the photo saved before submitting.

6. Roll the rug back up pattern side out so order gatherers can easily identify it in the showroom. #

Roll it from the narrower end so it’s shorter when stood up in the rack.

7. Duct tape (or packing tape if none left) the roll all the way around at each end and, if larger, in the middle. #

Rug with duct tape
Wrap the duct tape around each end.

8. Add the label to one of the end duct tape strips so that it’s facing right side up when the rug is on the showroom rack. #

Rug with sticker.
Place the sticker on the duct tape.

9. Check off the inspected and uploaded boxes on the sticker with a marker and secure with clear packing tape. #

10. Move the rug to the rack in the showroom. #

Operations Manager
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Updated on March 24, 2023

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Table of Contents
  • Supplies
  • Steps
    • 1. Prep by covering the floor with a tarp/blanket to keep the rug clean.
    • 2. Roll out the rug and inspect for wear, rips, stains, or fading.
    • 3. Vacuum and, if necessary, spot clean.
    • 4. The Team Leader prints a rug sticker.
    • 4. Measure the dimensions in inches.
    • 5. Upload the rug using the newly printed code.
    • 6. Roll the rug back up pattern side out so order gatherers can easily identify it in the showroom.
    • 7. Duct tape (or packing tape if none left) the roll all the way around at each end and, if larger, in the middle.
    • 8. Add the label to one of the end duct tape strips so that it's facing right side up when the rug is on the showroom rack.
    • 9. Check off the inspected and uploaded boxes on the sticker with a marker and secure with clear packing tape.
    • 10. Move the rug to the rack in the showroom.
  • Return to main website
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