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Board Manual

  • Mission, Vision, Values

Operations

  • Protected: Locks (Password Protected)
  • Opening & Closing
  • Inclement Weather Policy
  • Address & Location
  • Change Management
  • Preferred Flatpack Furniture
  • Protected: Furniture Outreach Toolkit
  • Planning Volunteer Tasks
  • Inventory Values Explained
  • Protected: Paint
  • Beds
    • Bed Policy
    • Cribs
    • Bed Intake & Outtake Procedures
  • Client Scheduling
    • Protected: Client Conference Line (Password Protected)
    • Appointment Reminder Email
    • Appointment Scheduled Email
    • Client Directions to New Life
    • Self-Moving (U-Haul) Email
    • Preparing for Your Virtual Appointment
    • Preparing for Your Delivery
    • Bed Policy
    • Recordatorio de la Cita (Appointment Reminder)
    • Confirmación de Cita (Client Confirmation)
    • Protected: Scheduling Deliveries
    • Confirmacao do cliente (Appointment Scheduled)
    • Nao esqueca do Apontamento (Appointment Reminder)
    • Agency Resources
      • Agency FAQs
  • Furniture Build
    • Table Leaf Coffee Tables
    • IKEA Dressers
    • Protected: Paint
  • Health & Safety
    • Bed Bug Procedures
    • Fire Safety
    • How to Safely Lift
    • Dollies
    • Tools
    • Elevator Procedures
    • Volunteer Age Restrictions
  • Recycling & Re-donation
    • Smash It 2 Protocol
    • Blessing Barn Protocol
    • St. Vincent de Paul Protocol
    • Lovell’s Flowers, Greenhouse, and Nursery Protocol
    • Welcome Home Protocol
    • Savers Protocol
    • Trash Procedures
    • Wrentham Country Store Protocol
    • Fiddleheads Fine Home Consignment
    • Misfits
    • Textile recycling
    • FY2023 Sorting Procedural Updates
    • Trash & Recycling
    • Protected: Scheduling a Dumpster
  • Repair
    • Paint allowed on-site
  • Technology
    • P-Touch Printer
  • Trucks
    • Truck Maintenance
    • Driver Prerequisites & Training
    • Truck Start & Exit Checklists
    • Mileage Log
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    • Metal Recycling Procedures
    • Protected: Retail Partner Pickup Procedures
    • Delivery
      • Protected: New Life-Funded Delivery Request (Password Protected)
      • Protected: Scheduling Deliveries
      • Delivery Procedures
    • Pickup
      • Bed Frames
      • Scheduling Pickups
      • Pickup Procedures
      • Donation Guidelines (What We Accept)

Organization

  • Protected: Info Line Cheat Sheet
  • About
    • Mission, Vision, Values
    • Tax Information
    • History
    • New Life Brand Book
  • Communications & Marketing
    • Social Media & Website Management
    • Preferred Terminology
    • Protected: Client Testimonials & Stories (Password Protected)
    • New Life Colors & Fonts
    • Logos
    • New Life Brand Book
  • Events
    • Dover Days
    • Westwood Day
    • Outreach Event Toolkit
  • Fundraising
    • Protected: Client Testimonials & Stories (Password Protected)
  • Outreach
    • Protected: Furniture Outreach Toolkit
    • Protected: Volunteer Outreach Toolkit
    • New Life Brand Book
    • Donation Guidelines (What We Accept)
    • Drop-off Town Tally
  • Town Halls
    • Town Halls

Volunteers

  • Inclement Weather Policy
  • Software Shortcuts
  • Volunteer FAQs
  • Welcome Letter
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  • Client Hosting
    • How to Access the Software
    • Protected: New Life-Funded Delivery Request (Password Protected)
    • Questions, Comments, Concerns?
    • Virtual Client Host Guide
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    • Client Host Schedule & Scheduling Procedures
    • Bed Policy
    • In-Person Client Procedures
    • Helpful Resources
      • Bed Sizes
      • Appointment Reminder Email
      • Inches to Feet Conversion
      • How to Disable AutoFill/AutoComplete
      • How to Clear Past Autofill Info in Chrome
      • Appointment Scheduled Email
      • Client Directions to New Life
      • Dining Table & Chair/Stool Heights
      • Self-Moving (U-Haul) Email
      • Cribs
    • Info for Clients
      • Client Directions to New Life
      • Preparing for Your Virtual Appointment
      • Preparing for Your Delivery
      • Recordatorio de la Cita (Appointment Reminder)
      • Confirmación de Cita (Client Confirmation)
      • Confirmacao do cliente (Appointment Scheduled)
      • Nao esqueca do Apontamento (Appointment Reminder)
  • Drop-off
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    • Team Leader/Duty Officer Report Template
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  • Furniture Matters (Medfield HS Club)
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  • Inventory
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    • Rugs
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    • FY2023 Sorting Procedural Updates
    • Packing 101
    • Glass Sets
  • Team Leaders & Duty Officers
    • Protected: Locks (Password Protected)
    • Opening & Closing
    • Inclement Weather Policy
    • Team Leader/Duty Officer Report Template
    • Team Leader & Duty Officer Guide
    • Elevator Procedures
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    • Donation Guidelines (What We Accept)
  • Uploading
    • How to Access the Software
    • Dining Table & Chair/Stool Heights
    • Rugs
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    • Starter Kits
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  • Volunteer Management
    • Volunteer Role Descriptions
    • Senior Service
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    • Volunteer Welcome Letter
    • Planning Volunteer Tasks
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      • Client Host Schedule & Scheduling Procedures
    • Volunteer Groups
      • Group Interest Form
      • Preferred Flatpack Furniture
    • Volunteer Training/Onboarding
      • Client Host Onboarding
  • Home
  • Operations
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  • Elevator Procedures

Elevator Procedures

New Life has a manual freight elevator for moving furniture. It is not for passengers unless they are volunteers helping move furniture or someone is unable to use the stairs.

Operator Requirements #

  • Is a staff member, volunteer, or professional mover
  • Received formal training on this procedure by a staff member or someone directed by a staff member – indicated by software tags

Tips & Safe Practices #

  • Always close the gate and door after use out of respect for other tenants.
  • Carry a phone while operating in case of emergency.
  • If alone at New Life, do not ride the elevator. Load it, take the stairs, and call it up from the 4th floor.
  • The smoother the operation, the better for the elevator. When using the UP and DOWN buttons, press and hold.
    • Not pressing all the way or repeatedly pressing these buttons causes the elevator to jostle, which is bad for the elevator and can lead to either chain link gate lifting – potentially leaving you unable to close it and, therefore, stuck.
  • Keep in mind that the elevator clearance is higher on floor A than on every other floor when loading from downstairs.
  • Our floor is marked “D” and has a New Life sticker from the inside of the elevator doors. The bottom floor to the loading dock is marked “A”.

Emergency Procedure #

  1. To contact 911, push the silver button on the blue Help box located above the panel of buttons.
  2. You will be connected to an emergency operator.
    • Provide your location: 102 Elm Street, Walpole in the freight elevator
    • Describe the problem
    • Provide your name and how many people are with you

How to Operate #

Controls #

UP and DOWN Buttons #

  • Purpose: Moves the elevator where you need it to go
  • Locations: Both inside and outside the elevator
  • Restrictions: Will not work unless both inner chain link gates and all outer metal doors are shut completely
  • How: Press and hold

IU and ID Buttons #

  • Think “inch up” and “inch down”, literally “incremental up” and “incremental down”
  • Purpose: Moves the elevator up or down in small increments
  • Location: Inside the elevator
  • Restrictions: Works both with the chain link gates or outer metal doors open and closed, but only within a couple of inches of the floor
  • How: Press, but do not hold

STOP Button #

  • Purpose: Immediately stops the elevator but does not sound an alarm
  • Locations: Inside the elevator, the only red button
  • Restrictions: Prevents others from calling it while pushed in
  • How: Press. It will stay pressed until you pull it out to reset/enable the elevator again.

Alarm Button #

  • Purpose: Sounds an alarm to the building to alert others in the building that there is a problem
  • Locations: Inside the elevator, handwritten “Alarm”
  • Restrictions: None
  • How: Press

Steps #

1. Locate the elevator by checking the window to see if the elevator is already on your floor, above, or below. #

2. Press and hold the DOWN or UP button for the direction the elevator needs to go to get to your floor. #

  • i.e. If below you, the elevator needs to go up. If above you, the elevator needs to go down.
  • This is opposite of an automatic elevator, for which you’d select the direction you want to go.
  • Hold the button until the yellow tape on the door window is lined up with the yellow tape on the chain link gate inside, which you can see from the window.

If the elevator does not move, try the following. Do not move to the next step until you’ve tried the previous step. #

  1. Check that the 1) outer metal door and 2) inner chain link gate is closed on all floors. Currently, there are no tenants or locks on the other floors.
  2. Even if it looks closed, still try to shut the door or gate again.
  3. Contact a staff member if the elevator still won’t close.
  4. Contact the facility manager.

3. Once lined up within a couple of inches, push open the outer door and raise the inner chain link gate gently. #

  • When you push the upper half up, the lower half lowers and vice versa.

4. If the elevator is more than 1/2″ off from the floor, adjust the elevator using the IU and ID buttons. Load the elevator. #

  • A gap greater than 1/2″ can prevent you from wheeling items onto it, create a tripping hazard, and/or break the dolly wheels.
  • Avoid banging anything into the sides, door, gates, or buttons.
  • If anyone has to be pressed against the side or there isn’t enough to use the buttons, kindly have others take the stairs.

5. Once loaded, close the outer door and then the inner chain link gate. #

6. Press and hold the UP or DOWN buttons until the yellow tape on the gate lines up with the yellow tape on the outer door. #

  • The elevator door on the first floor is on the opposite side of the door on New Life’s floor.
  • If needed, use the IU and ID buttons before or after opening the door and gate to get within a 1/2″ of the floor.
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Updated on April 23, 2022
Bed Bug Procedures

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Table of Contents
  • Operator Requirements
  • Tips & Safe Practices
  • Emergency Procedure
  • How to Operate
    • Controls
      • UP and DOWN Buttons
      • IU and ID Buttons
      • STOP Button
      • Alarm Button
    • Steps
      • 1. Locate the elevator by checking the window to see if the elevator is already on your floor, above, or below.
      • 2. Press and hold the DOWN or UP button for the direction the elevator needs to go to get to your floor.
        • If the elevator does not move, try the following. Do not move to the next step until you've tried the previous step.
      • 3. Once lined up within a couple of inches, push open the outer door and raise the inner chain link gate gently.
      • 4. If the elevator is more than 1/2" off from the floor, adjust the elevator using the IU and ID buttons. Load the elevator.
      • 5. Once loaded, close the outer door and then the inner chain link gate.
      • 6. Press and hold the UP or DOWN buttons until the yellow tape on the gate lines up with the yellow tape on the outer door.
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