Current Schedule #
Appointments are in blocks of 3. The evening block (4, 5, 6 p.m.) used to be 4:30, 5:30, and 6:30 to allow a half hour buffer between each block. But it was moved back a half hour to accommodate volunteer preferences.
| Times | Monday | Tuesday | Wednesday | Thursday | Friday | Saturday |
|---|---|---|---|---|---|---|
| 9:30 a.m. | Joan Parsons Jenn Marshall | Barbara Yates Kathy Belmont | Kathy Sloan Molly Sliney | Laura Stanton Jan Krohn | – | – |
| 10:30 a.m. | Joan Parsons Jenn Marshall | Barbara Yates Kathy Belmont | Kathy Sloan Molly Sliney | Laura Stanton Jan Krohn | – | – |
| 11:30 a.m. | Joan Parsons Jenn Marshall | Barbara Yates Kathy Belmont | Kathy Sloan Molly Sliney | Laura Stanton Jan Krohn | ||
| 1:00 p.m. | -Susan Armo | – | Christine Babson Karen Brenner | – | – | – |
| 2:00 p.m. | -Susan Armo | – | Christine Babson Karen Brenner | – | – | – |
| 3:00 p.m. | – | – | – | – | – | – |
| 4:00 p.m. | – | Joanne Sano Diana Mileszko | – | – | – | – |
| 5:00 p.m. | – | Joanne Sano Diana Mileszko | – | – | – | – |
| 6:00 p.m. | – | – | – | – | – |
Scheduling #
- The Operations Manager makes the schedule with input from the Client Administrator.
- The Volunteer and Development Coordinator fills Client Host appointments and finds alternates.
Alternates #
Who’s an alternate? #
- Weekly scheduled Client Hosts are tagged as “Virtual Client Hosts” in the software.
- Alternates – or trained volunteers that can fill in for other Client Hosts – are tagged as “Alternate Client Hosts” in the software.
- The Volunteer and Development Coordinator will update the software tags accordingly.
Procedures #
- Once an alternate is scheduled for a Client Host, the Client Host forfeits their spot for that day/time even if they become available. If no alternate is found, the Client Host may jump back in at the last minute.
- The Volunteer and Development Coordinator will change the Client Hosts linked to the referral(s) by the Friday before the appointment if there is a change OR notify the Client Administrator of the change.